Audience
Pilot sponsors and delivery teams
AI Project Planning · Updated August 8, 2026
By PlanckCyber
90-Day AI Workflow Pilot Timeline
A planning sequence from decision design to evidence and exit.
How to use this resource
Compress or extend the timeline only when the evidence and review requirements support it.
Important: Actual timing depends on scope, access, integrations and reviews. This is not a delivery guarantee.
When to use it
A bounded workflow pilot is being planned.
Objective
Sequence decisions, evidence, controls and responsibilities.
Days 1–15 | Define
- Confirm sponsor, owner and decision.
- Map workflow and exceptions.
- Establish baseline and test cases.
- Approve scope, data and environments.
- Define human authority and stop rules.
Days 16–30 | Design
- Select architecture and controlled interfaces.
- Build evaluation plan.
- Complete security / privacy / legal review gates.
- Prepare users and operating procedures.
- Approve pilot design.
Days 31–60 | Build and test
- Build the bounded vertical slice.
- Integrate approved data and systems.
- Run functional, evaluation and control tests.
- Review failures and refine.
- Maintain decision and issue logs.
Days 61–75 | User evidence
- Conduct controlled user testing.
- Measure workflow results and hidden work.
- Review exceptions, adoption and operating load.
- Test monitoring and incident response.
- Freeze evaluation version.
Days 76–90 | Decide
- Run final evaluation.
- Compare with baseline.
- Document limitations and residual risk.
- Decide build / revise / stop / learn.
- Define handoff or production requirements.
Owner plan
- Executive sponsor
- Operating owner
- Technical owner
- Security/privacy reviewers
- Acceptance owner
- Decision date
Start with the problem
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